Personal & Team Assistant

Sector: Administration & Business Support
Contact name: Adele Zanati

Contact email: adelez@bwsrecruitment.com.au
Job ref: 963011
Published: about 6 hours ago
We have an exciting opportunity to join Becks Wiggins Stokes and WellsGray Recruitment, who have joined forces to form a national recruitment powerhouse. The merger brings together a wealth of experience across white-collar, technical, and executive recruitment, and aims to deliver a more comprehensive and flexible offering to clients across sectors including healthcare, logistics, construction, finance, and professional services.
Specialising in both permanent and temporary placements, we serve a wide range of industries such as Health & Aged Care, Accounting & Finance, Sales & Marketing, and Construction across Victoria, Tasmania, New South Wales, and Queensland.

We are currently seeking a proactive and detail-driven Personal & Team Assistant to support our dynamic team. This role is pivotal to ensuring seamless operations and outstanding service delivery for our internal stakeholders, clients, and candidates.
We thrive in a fast-paced, ever-evolving environment where no two days are the same. We are looking for someone who takes pride in achieving excellence, manages time effectively, and remains calm under pressure.

What’s On we offer:
  • Competitive salary + Birthday Day off  – Because celebrating you matters!
  • Hybrid working for better work–life balance
  • Growing group of companies, Fun and Respect, are part of our DNA
  • Modern office, with onsite parking
  • A dynamic and supportive work environment.
  • The chance to make a meaningful impact within our team.
About You:
  • Experience - as an Executive Personal Assistant or in a similar role, with a track record of anticipating needs and staying one step ahead.
  • Tech Savvy - Advanced proficiency in Microsoft 365, enabling you to create impactful presentations and reports.
  • Organisational Skills - Exceptional ability to manage multiple tasks and priorities seamlessly, ensuring nothing falls through the cracks.
  • Attention to Detail - Meticulous in reporting and documentation, ensuring accuracy and clarity in all communications.
  • Communication Skills - Strong verbal and written communication abilities, fostering a collaborative and supportive team environment.
Key Responsibilities:
  • Provide executive support to the Managing Director, Head of Operations and a small, dynamic team.
  • Communicate effectively with clients, candidates, and visitors, responding to inquiries and representing BWS positively.
  • Assist in recruitment efforts by formatting resumes, preparing proposals, and drafting job advertisements.
  • Support general administration tasks, including, social media posts, and maintaining staff and candidate records. Develop, construct, and build key presentations and reports through liaison with key personnel.
To be successful, you’ll need:  
  • A minimum of 3 years’ experience supporting executives and key stakeholders
  • Intermediate to Advanced proficiency in Adobe Products, Microsoft Office Suite, Microsoft SharePoint
  • Exemplary communication skills
  • The ability to operate with a high level of confidentiality.
Become a vital part of a dynamic team where your contributions truly matter.

We are seeking an enthusiastic and positive individual who shares their dedication to delivering exceptional service. Apply Now!

If you want to be part of a rewarding work environment committed to creating positive change in their clients and candidate’s lives, please APPLY NOW by submitting your resume and a cover letter outlining your relevant experience.

For a confidential discussion, please contact Adele Zanati or John Wallis on (03) 9535 9500.