Operations Administrator

Location Melbourne CBD & Inner Suburbs
Discipline Administration Support Recruitment
Reference 606917
We are seeking a dynamic and highly organised Operations Administrator to provide administrative support the Studio Manager and schedule design tasks in a fast paced design and project management practice studio of 20 designers.
 
Being a people first business where culture is pivotal to success, you will develop trusted relationships internally to ensure the timely delivery of projects by working collaboratively across multi-disciplinary teams of designers, project managers, and procurement specialists.
 
Reporting to the Studio Manager, you will help in managing resources, deliverables, deadlines, and support to the leadership team, in addition to ensure the smooth running of the studio.
 
Key responsibilities
  • Management and updating scheduling of the projects
  • Provide administration assistance to the leadership team
  • Provide support in the development of project programs when required
  • Management of the purchasing and invoicing for projects
  • Attend weekly team meeting / briefings
  • Assist with onboarding new staff
  • Update studio policies and procedures
  • EOM reporting to Design Director/ Managing Director
 About you

The successful candidate will present exceptional people skills with the ability to liaise and possess a calm demeanour within a fast-paced studio environment
  • Work collaboratively as a member of a team and with external and internal stakeholders
  • Good written communication skills, experienced in writing, and coordinating the production of highly professional communications material
  • Excellent planning, organisational and time management skills to meet deadlines with the ability to adapt to meet changing demands and to work with limited supervision
  • Proficiency in Microsoft Office applications especially Excel
  • Experience in studio or similar office environment would be an advantage.
If you're excited about the opportunity to join a highly committed and passionate team who make it a great place to work – click APPLY now and send through your resume. If you would like further information, please call Belinda Wiggins on 9535 9500.