Receptionist / Administrator - part time
Are you looking for true work/life balance? Well look no further! We are a fun and busy professional services provider and are currently looking for a Receptionist/Administrator to assist with running the front desk of a well-established business. The role will be part-time, circa 25 hours, Monday through to Friday, approx. 10 to 3, from a Clayton base.
Reporting to the Office Manager and supporting a great team you will,
- Answer all incoming calls promptly, transferring calls and relaying messages
- Communicate with visitors effectively over the phone and in person
- Perform all general reception duties efficiently, professionally and courteously
- Ensure that reception is attended
- Ensure meeting rooms and front desk are maintained in a professional and clean manner
- General administration tasks as required, database management and cleansing
- Document management - format documents, prepare letters for clients, issue general forms
- Creating various spreadsheets for the team and management
- Assist with preparing tailored marketing packs/presentations
- Assist with mail campaigns including creating mail merges, letters, cards, labels as required
- Report generation for meetings
- Calendar and meeting management - arrange catering and assisting with events
- Manage supplies for printer, kitchen, stationery, forms and marketing collateral
- Manage adhoc projects
- General administration, filing and scanning
What will you bring?
- Excellent attention to detail, reliability and confidentiality
- A positive attitude and willingness to contribute to a friendly team environment
- Excellent team player with a great work ethic and confident interpersonal skills
- Time management - you can multi-task, prioritise & plan work to meet deadlines and achieve set objectives
- Excellent interpersonal and communication skills, both written and verbal
- An enthusiastic, engaging and flexible manner
- An advanced knowledge of Word, Excel, PowerPoint and experience using databases
- Ability to work under pressure and meet deadlines
- Professionally appropriate and corporate presentation
- "Can-do" attitude with approach to tasks
- Contribute to the running of a busy and successful business
In return you will enjoy coming to work each day and will have the full support of an engaged and collaborative team who enjoy a laugh. The role is broad and hands-on and is key to the business. The position will commence on a temporary basis with the view to potential permanency or ongoing extension as best suits you and the business in the future.
If this sounds like the role for you please APPLY NOW online.
